Series 6 - Circulation records

Title and statement of responsibility area

Title proper

Circulation records

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  • Textual record

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Series

Reference code

CA NSHK UKC.LIB-6

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Issuing jurisdiction and denomination (philatelic)

Dates of creation area

Date(s)

  • 1857-2003 (Creation)
    Creator
    University of King's College Library

Physical description area

Physical description

0.65 m of textual records

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Archival description area

Name of creator

(1799 - Present)

Administrative history

The Library was founded in 1799 through the efforts of Charles Inglis, first Bishop of Nova Scotia and founder of the University.

When King's was established in 1789, the Board of Governors collected funds for a Library, but it was not until a decade later that efforts were made to obtain books. The Board entrusted the money to alumnus John Inglis, son of the Bishop (and later Bishop himself), who sailed to England in 1800 to purchase books. He assembled books worth over £1250 and was promised further gifts once potential donors were satisfied that there was a real connection between the College and the Anglican Church. Through John Inglis' efforts, the nucleus of the collection was accumulated by 1802: books in classics, history, foreign languages, literature, the natural sciences and theology.

While in England, John Inglis also pursued a Royal Charter for King's, which was drafted in May 1802 and arrived in Aug 1802 with news of a grant of £1000 from Parliament. Once the Charter was in force, supporters circulated a printed plea for support of the young University: "The original character of the Institution was preserved by the Charter, which was henceforward to be its fundamental law. The connection with the Church was secured. The Archbishop of Canterbury, through whom all that had been effected in England for its welfare, had been obtained, was made its Patron, with the power of a negative on all Statutes, which may be regarded as the key-stone of the connection between the College and the Church. The Bishop of the Diocese was also appointed Visitor of the College; and it is well known to be the first duty of the Visitor, to take care that the intentions of the Founder are always preserved inviolate."

In Windsor, the early collection was housed in a room on the cast end of the main building, below what is now called North Pole Bay. The first recorded circulation transaction was on 20 Sep 1857. When Convocation Hall was constructed in 1858, the Library and Museum moved to the second floor. When the University moved to Halifax in the 1920s, the Library was installed on the third floor of the main building.

The University's first recorded Librarian was Benjamin Gerrish Grey. The University hired its first professional Librarian, Rebecca Nash, in 1963. Librarians have consisted of either Professors receiving honoraria for additional responsibilities or other staff performing Librarian duties.

Plans for a new Library building evolved during the 1980s, and fund-raising for it became a University bicentennial project, "A Rare Find." The University's first building dedicated solely to the Library and Archives was opened on 14 May 1991.

More information on the history and structure of the University of King's College Library can be found in the finding aid linked below.

Custodial history

Scope and content

Series contains early registers of books borrowed from the Library; circulation reports from the head of circulation to the Librarian, detailing circulation statistics such as patron usage, fees incurred, and loans. There are files pertaining to the implementation of the Novanet system, including correspondence between King's and other Nova Scotia libraries.

Notes area

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Immediate source of acquisition

Arrangement

Arranged chronologically.

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    Script of material

      Location of originals

      Availability of other formats

      Restrictions on access

      Terms governing use, reproduction, and publication

      Finding aids

      Finding aid with file list available.

      Associated materials

      Related materials

      Accruals

      Further accruals expected.

      General note

      Circulation is the process by which Library patrons use Library materials. The Circulation desk is the primary point of interaction between Library staff and patrons. Circulation staff members register Library patrons, sign out books to them, and check in borrowed books that have been returned to the Library. They shelve new serials and books and reference materials in the Reading Room and arrange returned books to be shelved in call number order on book trucks. During most shifts, the Circulation desk student will spend an hour shelving a truck of books. When not signed out books, Circ students end-process newly catalogued books and retrieve books requested through interlibrary loan and Nova.net Express; they count the number of patrons in the library at designated times of day; and they act as a control at the point
      of entry to and exit from the Library. Circulation desk staff arc responsible for communicating Library procedures to patrons and informing them about changes in open hours. Circulation desk procedures are outlined in the Circulation Manual (UKC.LIB.6.2.2).

      From 1857-1923, Library staff maintained handwritten records of circulation and books borrowed. One volume lists books borrowed by Presidents and professors of the College from 1881-1904. From the early 1990s, circulation statistics have been in digital format through an automated system.

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