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The records in the fonds were created, received or used by the Registrar's Office staff in the course of their work. The Registrar stored inactive records in the basement of the main building until the Library opened in 1991, when the records were transferred to the newly-opened Archives.

The primary activities of the Registrar's Office are to oversee admission of new students to the University, provide counselling to students on their academic programme requirements, and manage, administer and control of the academic records of students who have attended the University. The Registrar also recruits new students and works to retain those enrolled. The Registrar maintains statistics about the student population.

The Registrar presides at the annual matriculation ceremony, when new students inscribe their names in the Matricula. The records cover student recruitment, admissions, registration, academic advising and Encaenia, taking care of students' day-to-day requests and assisting them throughout their undergraduate degree.

During its early years, King's had close ties to the Anglican Church; the Bishop of Nova Scotia has always been Visitor. For about 40 years, matriculants were obliged to subscribe to the Thirty-Nine Articles of the Church of England and to attend chapel daily. Religious tests for students in fields other than Divinity were abolished in the 1820s. As late as 1992, applications included an optional question about the student's religion.

The records in the fonds include the Matriculas, early student registers, reports, promotional materials, correspondence, student directories, statistics, and students' academic records.

The permanent register of students mandated by the Statutes has had different forms through the decades. The only list of students from before the Royal Charter of 1802 is in John Inglis' Memoranda respecting King's College, at Windsor, in Nova Scotia: collected and prepared for the purpose of making evident the leading object in suggesting and establishing that institution, published in 1836.

From 1803 to 1906, the names of students who enrolled at King's were entered in the Matricula, which was later supplemented by various registers, the last of which was abandoned in 1940, shortly before the Royal Canadian Navy took over occupation of the campus for the duration of World War II.

During the 1920s, basic information was entered on cards: students' names, addresses, years, courses, grades, and awards and degrees. For students living in residence, room numbers were also recorded. This system continued until the 1980s, when computerized records were introduced.

Documents and forms relating to students' academics, finances and residence were filed separately during certain periods; when possible, they have been united with the student cards in the student records series.

The Registrar's Office also publishes the University's academic Calendar, which has been catalogued in the Library's Special Collections (call number LE 3 K5). The Calendar was first published in 1855 and appeared in hard copy through the 2008 - 2009 edition. Starting with the 2009 - 2010 edition, the Calendar has been published only in portable document format document, available online.

Fonds contains records related to the founding and ongoing operations of the University Library, including correspondence; memoranda; meeting minutes, agendas; policies, regulations; financial records, reports; and proposals for a new Library building. Consists of 13 series: library policies, librarians' report, financial records, administrative records, publications, circulation records, committee records, correspondence, special collections reports, displays, reference statistics, library premises, and publications.

The collection consists of records made and received by the University of King's College in the conduct of financial transactions throughout the entire administrative structure. There are gaps in the coverage of the collection. The records reflect the financial activities and status of the University from its founding days to the mid-20th century. The records 1803-2008, with the majority dating from the 1930s-1950s (cash books).

Fonds consists of materials created and collected by the University of King's College Board of Governors and its committees while carrying out their mandated functions. Documents reflect all aspects of the Board's sphere of responsibility and include correspondence; meeting minutes and agendas; reports created or reviewed by the Board; annual reports; financial documents, including ledgers, budgets, statements, and other materials; officer lists; and other materials related to the overall management of the University and its assets.

The collection consists of architectural records of five major architects or architectural firms who were commissioned by the University of King's College to design buildings for the University when it was located in Windsor, Nova Scotia, and after its move to its present location in Halifax.

The collection includes proposals, elevations, foundation and floor plans, finish details, and systems such as electrical and steam heating for College buildings. Principal projects represented are the original Main Building in Windsor, designed by Bishop Charles Inglis in c.1794; a 1920 proposal by Andrew Cobb to rebuild the Main Building in Windsor after it was destroyed by fire; Cobb's plans for the buildings of the Halifax campus, including the Main Building, President's Residence, Chapel, and men's dormitory; three buildings designed by J. Philip Dumaresq in the 1960s: Alexandra Hall, Muir Gymnasium, and Prince Hall, the dining room; the new Library, designed by Roy Willwerth of Duffus Romans Kundzins Rounsefell Ltd. in 1987-1990;.and the New Academic Building and the Link, Willwerth designs of the late 1990s.

Besides drawings for buildings that have been constructed, the collection includes drawings for proposed buildings and campus designs that were never realized.

The collection includes cartographic drawings - mostly small published informational maps of the campus showing building locations - and some textual records relating to construction of the buildings, such as contracts, correspondence, newspaper clippings, and published articles relating to the University architects and buildings.

There are gaps in the collection, as there have never been regular deposits of architectural records in the Archives.

The records in the fonds were created, received, or used by the Alexandra Society. These records were stored in various spaces across the King’s College campus and at society member’s homes before being donated to or acquired by the University of King’s College Archives. The oldest records (before the turn of the century) were found in storage in the Arts and Administration building by Assistant Librarian Patricia Chalmers and Dr. Henry Roper. Most other records slowly accumulated as the various Alexandra Society branches folded.

The primary activities of the Alexandra Society were to raise money for scholarships (for women and Anglican students) and the general well-being of King’s College. The records cover the Alexandra Society’s finances, meeting minutes, and general comraderie. There are many photographs that document fundraising efforts. These records reflect the society’s Anglican origins.

The records in the fonds were created, collected, or used by Rev. Dr. Robert Crouse.

The majority of these records pertain to Crouse’s life as a theologian and as an educator. The records cover Crouse’s lectures (with particular interest in Dante and Augustine), syllabi and course outlines, sermons, research, parochial records, university communications (Dalhousie and King’s), committee minutes (Dalhousie and King’s), music, personal and work correspondence, photographs, books, floppy discs, cassettes, and memorabilia. These records reflect Crouse’s roots at King’s, as well as his experiences in other countries, namely the United States and Italy.

Fonds contain records related to the founding, history, and upkeep of the Alumni Association of the University of King’s College. Documents reflect all aspects of the Association’s jurisdiction and include meeting minutes and agendas; governance documents; financial, operational, insurance information, administrative structure, as well as other aspects of the Association.