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Dates of creation area
Date(s)
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1803 - (Creation)
- Creator
- University of King's College
Physical description area
Physical description
14 m of textual records, which includes 73 bound volumes.
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Archival description area
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Administrative history
The University of King's College was founded in Windsor, Nova Scotia, in 1789. Construction of the main building was completed in 1791. King George III granted a Royal Charter to King's in 1802. In the 19th and early 20th centuries, King's offered instruction in arts and science, divinity, medicine, law and engineering at various times.
The University and King's Collegiate School operated under joint administration until fire destroyed the College's main building on 5 Feb 1920. In financial difficulty after the fire, King's, with assistance from the Carnegie Corporation of New York, entered into an association with Dalhousie University in Halifax, Nova Scotia. Articles of Association between the Governors of King's College and the Governors of Dalhousie College (1923) provided that King's would hold in abeyance its power of granting degrees except in Divinity (s.11). In 1928, King's commenced building its new campus in its present location and opened its new buildings, designed by Andrew Cobb, in 1930. King's merged its Faculty of A1is and Science with Dalhousie's, but continued to grant divinity degrees until King's School of Divinity became part of the Atlantic School of Theology in Halifax that was incorporated in 1974.
King's now offers undergraduate liberal arts and science programs in interdisciplinary humanities, including four-year degrees given jointly with Dalhousie in Early Modem Studies, Contemporary Studies, and History of Science and Technology. King's also offers Journalism degrees: a four-year undergraduate honours degree (B.J.H.), a one-year post-baccalaureate B.J.; and a master's degree (M.J.) that commenced in 2011. A minor in Journalism Studies is available as a complement to other fields of study.
King's, with a student population of 1,100, has established itself as one of Canada's leading institutions of higher learning. Its mission is to remain a small undergraduate college working in the humanities, social sciences, science and journalism, while maintaining the special character of the University, due in part to the concentration of scholarly interest in the western intellectual and cultural tradition, in part to the interdisciplinary approach involving team teaching, and in part to the counter-balancing presence in the University of the School of Journalism and its intensely practical mission of preparing students to work in contemporary print and broadcast media.
Custodial history
The records in the collection were created by University of King's College officers and staff members who had responsibilities for financial functions. They included the Treasurer of the Board of Governors, Bursar, Steward, unidentified employees. There are also audited financial statements prepared by external professional accounting firms.
The finances of the University have been handled by various positions through the decades. At the time the University was founded in Windsor, Nova Scotia, in 1789, the Board of Governors handled all financial transactions. Today, the Bursar's office handles the financial affairs of the University.
The University of King's College financial records collection were transferred to the Archives at the time the Archives was established in the new Library building, which opened in 1991
Scope and content
The collection consists of records made and received by the University of King's College in the conduct of financial transactions throughout the entire administrative structure. There are gaps in the coverage of the collection. The records reflect the financial activities and status of the University from its founding days to the mid-20th century. The records 1803-2008, with the majority dating from the 1930s-1950s (cash books).
Notes area
Physical condition
Immediate source of acquisition
Arrangement
With few exceptions, the records were unorganized. They were arranged in series during processing for this project by Assistant Archivist and Archives Assistants. The fonds was arranged into series by Archives staff in 2008, following as closely as possible original order established by the office( s) of creation, if any could be determined.
Original order retained when it could be discerned.
Records were removed from the Board of Governors fonds (UKC.A, which had been arranged by John Weeren in 1993) to supplement series established in the financial records collection. Records were removed from the financial records collection and added to the Board of Governors fonds when it was clear that those records were more closely related to the Board.
The financial records collection is organized into the following series:
UKC.FIN.1: Financial statements from University Calendars and audited financial statements
UKC.FIN.2: Financial officers' records
UKC.FIN.3: Budgets
UKC.FIN.4: Accounting records
UKC.FIN.5: Banking records
UKC.FIN.6: Campaigns, Endowments, Funds and Trusts records
UKC.FIN.7: Gifts and bequests records
UKC.FIN.8: Financial agreements records
UKC.FIN.9: Assets, investments and loans records
UKC.FIN.10: Committee records
UKC.FIN.11: Employment records
Language of material
- English
Script of material
Location of originals
Financial information was published in the University Calendar from 1886 to 1905; these pages have been photocopied and placed in files in the UKC.FIN.1 series.
Availability of other formats
Restrictions on access
Access to files containing personal or confidential information is restricted.
Terms governing use, reproduction, and publication
Finding aids
File list available.
Uploaded finding aid
Associated materials
Accruals
Further accruals expected, and accruals have occurred beyond the scope of the finding aid (post-2008).
General note
The records in the collection were created by University of King's College officers and staff members who had responsibilities for financial functions. They included the Treasurer of the Board of Governors, Bursar, Steward, unidentified employees. There are also audited financial statements prepared by external professional accounting firms. The finances of the University have been handled by various positions through the decades. At the time the University was founded in Windsor, Nova Scotia, in 1789, the Board of Governors handled all financial transactions. Today, the Bursar's office handles the financial affairs of the University. The records in the collection reflect the financial activities and status of the University from its founding days to the mid-20th century. The records 1803-2008, with the majority dating from the 1930s-1950s (cash books).
In the early decades of the University, the Board of Governors, through the Treasurer, processed all financial transactions. The Board made all the financial decisions, and the Treasurer paid accounts and kept receipts. He had access to some monies in order to do so, but did not have access to all accounts. Other Board members were also authorized to make investments and pay accounts. Major financial decisions were investigated by special committees and then decided on by the entire Board.
Matters continued thus until the 1850s; In 1854, the College lost its provincial grant of £400 per annum. The Finance Committee and the position of Bursar were instituted. The Finance Committee made extensive financial reports and recommendations to the Board. It also made investments and audited accounts of the Treasurer and the Bursar on a regular basis. The Bursar was originally a Fellow of the College, but not necessarily a member of the Board.
In 1892, in response to the near closure of the College due to lack of funds, a new organizational scheme was attempted. The Board created a Committee for Domestic Affairs. 2 One member of the Committee held the position of Manager. The Manager took control of the "domestic economy" of the College, and was in charge of the farm, the purchase of food and fuel, salaries and wages for staff, heating, washing and other general household concerns. At this time, a Special Finance Committee was also appointed to examine and report on all finances of the College, and was given the power to employ and pay professionals to aid them in their work.
More major administrative changes were made in 1894. At a special meeting with the Board, the Alumni Association resolved that a new Board of Governors be formed with 24 additional members, and that a College Council, or Executive Committee, and a Finance Committee be formed. In 1895, the Executive Committee was given control of all College funds and their investment, as well as responsibility for all financial affairs. It was around this time that the Treasurer began to submit annual printed reports of the funds and estimates for the upcoming year.
The financial organization of the College continued in this way, with minor changes, throughout the following decades. The most recent alteration was the reorganization of the Bursar's office and the resulting diminution of the role of the Treasurer in the latter part of the 20th century.
More information on the history of financial matters at the University of King's College can be found in the finding aid linked above.
Alternative identifier(s)
Standard number
Standard number
Access points
Subject access points
Place access points
- Canada » Nova Scotia » Hants County » Windsor
- Canada » Nova Scotia » Halifax County » Halifax
Name access points
- University of King's College (Subject)
Genre access points
Control area
Description record identifier
Institution identifier
Rules or conventions
Status
Level of detail
Dates of creation, revision and deletion
2022-09-03
Language of description
- English