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The records in the fonds were created, received or used by the Registrar's Office staff in the course of their work. The Registrar stored inactive records in the basement of the main building until the Library opened in 1991, when the records were transferred to the newly-opened Archives.

The primary activities of the Registrar's Office are to oversee admission of new students to the University, provide counselling to students on their academic programme requirements, and manage, administer and control of the academic records of students who have attended the University. The Registrar also recruits new students and works to retain those enrolled. The Registrar maintains statistics about the student population.

The Registrar presides at the annual matriculation ceremony, when new students inscribe their names in the Matricula. The records cover student recruitment, admissions, registration, academic advising and Encaenia, taking care of students' day-to-day requests and assisting them throughout their undergraduate degree.

During its early years, King's had close ties to the Anglican Church; the Bishop of Nova Scotia has always been Visitor. For about 40 years, matriculants were obliged to subscribe to the Thirty-Nine Articles of the Church of England and to attend chapel daily. Religious tests for students in fields other than Divinity were abolished in the 1820s. As late as 1992, applications included an optional question about the student's religion.

The records in the fonds include the Matriculas, early student registers, reports, promotional materials, correspondence, student directories, statistics, and students' academic records.

The permanent register of students mandated by the Statutes has had different forms through the decades. The only list of students from before the Royal Charter of 1802 is in John Inglis' Memoranda respecting King's College, at Windsor, in Nova Scotia: collected and prepared for the purpose of making evident the leading object in suggesting and establishing that institution, published in 1836.

From 1803 to 1906, the names of students who enrolled at King's were entered in the Matricula, which was later supplemented by various registers, the last of which was abandoned in 1940, shortly before the Royal Canadian Navy took over occupation of the campus for the duration of World War II.

During the 1920s, basic information was entered on cards: students' names, addresses, years, courses, grades, and awards and degrees. For students living in residence, room numbers were also recorded. This system continued until the 1980s, when computerized records were introduced.

Documents and forms relating to students' academics, finances and residence were filed separately during certain periods; when possible, they have been united with the student cards in the student records series.

The Registrar's Office also publishes the University's academic Calendar, which has been catalogued in the Library's Special Collections (call number LE 3 K5). The Calendar was first published in 1855 and appeared in hard copy through the 2008 - 2009 edition. Starting with the 2009 - 2010 edition, the Calendar has been published only in portable document format document, available online.

Sub-series consists of booklets, brochures, posters, and other promotional material for university recruitment.

The student records series is the largest series of records in the Archives. The series consists of the individual academic records of students who matriculated at the University of King's College between 1886 and 2009. The records before 1922 relate to the University's campus in Windsor, Nova Scotia, while records after that date were created at the University's Halifax location .

The student records were generated by the Registrar's Office staff, who create a file folder for each student who applies to King's. If the student subsequently enrolls, the file is maintained through the student's academic career at the University, recording the student's academic activities and progress. Correspondence from a prospective student who later registered enrolled is filed in that person's student record in this series, not in the Registrar's Office correspondence series. If the student is not accepted or does not enroll, the file is kept for one year in case the student reapplies.

During the processing of the student records, attempts were made to resolve ambiguities in student names and dates. A few of the student records show no evidence that the student ever completed enrolment or took a class at King's, or else the student enrolled and started classes a year or more later. In those cases, the record is filed with the year the student started taking classes, if that can be determined. If it cannot, then the record is filed according to the year the identification number was issued.

There are many gaps in the student records holdings in the Archives. The first student record is from 1886, and for the next two decades, there are no more than three records per year. At times, the policy was to destroy student records after the student left King's; for several years in the 1980s, the only remaining record of a student is a Kardex card (13 cm x 20 cm), with courses typed on it, grades, awards and degrees noted, and usually a small photograph of the student stapled on the lower right corner of the card.

Series consists of directories of all students enrolled at King's for the academic years 1960-1961 through 1998-1999. The directories, published by the Registrar's Office, give students' names, home addresses and addresses while attending King's. Some directories include the students' program of study and King's identification number. Some include faculty and staff names, residence dons, student societies and their presidents' names and administrative telephone numbers. Some have handwritten annotations. The directories were distributed to University administrators, such as the Bursar, and the Library.

From 1978-1979 through 1987-1988, one or more directory each year also included a black and white photograph of each student affixed to the margin of the page next to the student's name. The photographs were taken during registration, and each student holds a sheet of paper with his/her name written on it in large letters. The directories with photographs were given to the Bursar and Dean of Residence.

Sub-series consists of promotional material for the School of Journalism.

Series consists of photocopies of the Registrar's annual report to the President that was published in the President's annual report from 1970-2008. The Registrar's annual report provides student enrolment statistics, summarizes activities of the Registrar and staff, and notes staff changes.

Series consists of documents published under the auspices of the Registrar's Office. Most of the records are promotional brochures and booklets used to recruit high school students and retain King's students after Foundation Year. Some of the brochures are simple single-colour tri-folded letter-size pages, while others are full-colour professionally produced publications. The Registrar's Office sends promotional materials to prospective students and high school counselors, distributes them to high school students who visit the campus or attend information sessions at their high schools, and hands them out at college recruiting fairs.

The Registrar publishes the University Calendar (1855 through 2010-2011), which has been catalogued at LE 3 K6 and is shelved in Special Collections; The Calendar was published in hard copy from 1855 through 2008-2009; since then, it has been published digitally in portable document format (PDF) and posted on the University's website.

Series consists of records related to the work of the Registrar's Office. The records in the Archives are only a sample of what is done by the Registrar. Several files involve correspondence with the Dalhousie Registrar's Office. The series also includes the accessibility audit (2009) and materials for the 2008 Atlantic Association of Registrars and Admissions Officers' Interchange conference, an annual meeting of guidance counsellors that was hosted by King's that year.

Sub-series consists of student and members lists; applications; cancellations, rejections lists; statistics; flyers; reports; forms; conference materials; audits; and other various records.

Series consists of the Matriculas (1803-1906, 1981-1995, 1996-2004, and 2005-present) and other bound volumes in which were recorded students' names, the dates they attended King's, their courses and grades, awards and degrees.

There was no matricula before the charter in 1802, and no precise record of the names of student who entered during the first twelve years of the life of the College has been preserved. Rev. John Inglis, who was the first to enter the Academy in 1788, wrote, "It is believed that more than Two Hundred persons entered the Institution before the Charter was obtained. NO MATRICULA was kept; but more than a hundred of these persons desired to pursue a Collegiate course.

In recent years, signing the Matricula has been considered the final step in registering at King's.